Emplois processing assistant (Louvain)

ABOUT THE JOB

As Office Manager you are responsible for:

Administrative tasks

• Ensuring the efficient day-to-day running of the office by using a range of software tools, including email, spreadsheets and databases
• Performing administrative tasks in various domains: Document management: management of corporate documents and documentation according to defined processes and procedures; Accounting: processing of invoices, preparing periodic financial reports; Procurement and contract management: general procurement tasks; management of office rental and office supplies contracts; HR management: staff planning & payroll management tasks; sompany cars (fleet) administration; travel arrangements

Processes & policies

• Contributing to the implementation new corporate policies & processes
• Contributing to the supervision of staff adherence with corporate policies (privacy, data protection, health, safety etc.)

External communication

• Processing incoming general correspondence (mail, phone, website)
• Answering telephone calls and emails from external stakeholders, and directing them to relevant staff

Management support

• Organizing staff meetings (Management Committee and all employees meetings), include agenda composition, invitations and taking minutes
• Agenda management for Managing Director

ABOUT YOU

• Minimum 4 years of experience in an office setting as office manager, office clerk, administrative assistant, secretary or similar role
• Proficient with office software such as Microsoft Office 365
• Strong written and verbal communication skills (Dutch, French and English)
• Strong interpersonal skills to interact positively with all employees
• Excellent time management skills and ability to prioritize work
• Strong organization skills with ability to multitask to complete a wide variety of tasks
• Attention to detail to ensure tasks are completed thoroughly and correctly
• Basic bookkeeping skills
• Reliability and discretion
• A “can-do” and “why-not-this” mentality: entrepreneurial, flexible and open mindset.
• Continuous eagerness to learn and develop your personal skills and competences further

Job Types: Full-time, Permanent

Pay: €3.000,00 - €4.500,00 per month

Benefits:

• Additional leave
• Cell phone reimbursement
• Company computer
• Company phone
• Eco vouchers
• Food allowance
• Hospitalization insurance
• Retirement plan
• Work from home

Schedule:

• Day shift

Supplemental Pay:

• 13th month salary
• Vacation money

Work Location: Hybrid remote in 1820 Steenokkerzeel

Expected Start Date: 15/01/2025