Emplois Anglais (Bruxelles Schaarbeek)

Employment Type: Permanent
Contract Duration:

Why you will love working here

At IATA, we represent over 350 airlines worldwide, striving to make aviation safer, smarter, more sustainable, and inclusive.

About the team you are joining

Reporting to the Director EU Affairs, the incumbent will provide administrative support to the Brussels office and assist in the organization and development of various meetings and events.

What your day would be like

Executive Support (to Global SVP, Director EU Affairs)
Monitor and manage external meeting requests, ensuring the SVP and Director's time are allocated effectively in line with strategic priorities;

Coordinate travel arrangements for the senior leadership (SVP and Director), accommodation, visas (where required), and detailed travel itineraries;

Process expense claims and support budget tracking related to the SVP & Director's activities;

Scheduling meetings and contact with EU stakeholders.

Office Administration
Manage the daily operations of the office, ensuring smooth and efficient business functions;

Manage office supplies, equipment, and inventory;

Oversee incoming and outgoing correspondence, mail, and courier services;

Support follow-up actions arising from meetings and ensure timely tracking of commitments and deadlines;

Support onboarding and offboarding processes for employees.

Facilities Management
Serve as the primary contact for landlords, building management, and service providers;

Ensure the office environment is safe, organized, and compliant with applicable health and safety requirements;

Coordinate office maintenance, repairs, cleaning services, and facility improvements;

Manage office access, security procedures, and workspace allocation.

Financial & Procurement Support
Process invoices and monitor office-related expenditures;

Assist with budget tracking for administrative and operational expenses;

Manage procurement processes and vendor contracts;

Negotiate with suppliers to ensure cost-effective service delivery.

Event & Meeting Coordination
Support the planning and execution of internal meetings, workshops, and external events;

Coordinate logistics, catering, venue arrangements, and participant communications;

Ensure meeting facilities and technology are fully operational.

IATA Training Support
Print and prepare material for approximately 8 trainings a year.

We would love to hear from you if you have

Experience in administrative support or related fields;

Good administrative skills and attention to detail;

Knowledge of SAP;

Ability to communicate effectively;

Fluency in English and in French;

Initiative and creativity in problem-solving;

Additionally, the following skills would be a bonus:
Knowledge of EU policymaking and of the structure of the European Institutions;

Experience in assisting public affairs activities;

Travel Required: N

Learn more about IATA’s role in the industry, our benefits, and the team at iata/careers/. We are looking forward to hearing from you!